MINUTES OF THE REGULAR MEETING OF THE NORMAL TOWN COUNCIL HELD IN THE COUNCIL CHAMBERS, NORMAL CITY HALL, 100 EAST PHOENIX AVENUE, NORMAL, MCLEAN COUNTY, ILLINOIS – MONDAY, AUGUST 6, 2007.
- CALL TO ORDER:
Mayor Chris Koos called the regular meeting of the Normal City Council to order at 7:02 p.m., Monday, August 6, 2007.
Mayor Koos announced he had a request from Councilmember Reece to join the meeting via telephone, and a Council vote was required to allow this request.
ROLL CALL VOTE OF MEMBERS PHYSICALLY PRESENT TO ALLOW ELECTRONIC PARTICIPATION:
MOTION:
Councilmember Nielsen moved, seconded by Councilmember Gaines, the Council Allow Councilmember Reece to Participate in the Meeting Electronically.
AYES: Nielsen, Fritzen, Scott, Chambers, Gaines, Koos.
NAYS: None.
Motion declared carried.
Assistant City Manager Pamela Reece placed a telephone call to Councilmember Reece, and Councilmember Reece joined the meeting via telephone.
- ROLL CALL:
The Clerk called the roll with the following persons physically
PRESENT: Mayor Chris Koos and Councilmembers Adam Nielsen, Jeff Fritzen, Chuck Scott, Jason Chambers, and Cheryl Gaines. Also present were City Manager Mark Peterson, Assistant City Manager Pamela Reece, Corporation Counsel Steve Mahrt, and Town Clerk Wendy Briggs.
ABSENT: Sonja Reece. (Present Via Telephone)
- PLEDGE OF ALLEGIANCE:
Mayor Koos led the Pledge of Allegiance to the Flag.
- OMNIBUS VOTE AGENDA:
Mayor Koos excused himself from voting on any bills he may have incurred while performing his Mayoral duties.
Councilmember Reece excused herself from voting on any bills submitted by BroMenn Healthcare.
Items C, F, G, J, and O were removed from the Omnibus Vote Agenda.
MOTION:
Councilmember Fritzen moved, seconded by Councilmember Nielsen, the Council Approve the Omnibus Vote Agenda.
AYES: Nielsen, Fritzen, Scott, Chambers, Gaines, Reece, Koos.
NAYS: None.
Motion declared carried.
- APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF
JULY 16, 2007: Omnibus Vote.
- APPROVAL OF TOWN OF NORMAL EXPENDITURES FOR PAYMENT
AS OF AUGUST 1, 2007: Omnibus Vote.
- MOTION TO WAIVE THE FORMAL BIDDING PROCESS AND APPROVE
THE PURCHASE OF AN HP DESIGN JET 820 MFP (MULTI-FUNCION
SCANNER, COPIER & PLOTTER/PRINTER) FROM PTC SELECT IN THE
AMOUNT OF $15,990.00 FOR THE ENGINEERING DIVISION: Omnibus
Vote.
- MOTION TO APPROVE A SEMI-ANNUAL SALARY SCHEDULE ADJUSTMENT
FOR CLASSIFIED TOWN EMPLOYEES: Omnibus Vote.
- RESOLUTION AUTHORIZING THE EXECUTION OF A RENEWAL
SUBSCRIBER AGREEMENT WITH NEXTEL FOR CELLULAR AND DIRECT
CONNECT SERVICES: Resolution No. 4074: Omnibus Vote.
- RESOLUTION AUTHORIZING THE TOWN TO DECLARE ITS EXEMPTION
FROM THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY
ACT (HIPPA): Resolution No. 4075: Omnibus Vote.
- RESOLUTION AUTHORIZING A RIGHT OF ENTRY AGREEMENT
WITH THE UNION PACIFIC RAILROAD FOR THE CONSTRUCTION OF
THE HOTEL/CONFERENCE CENTER PARKING DECK PROJECT: Resolution
No. 4076: Omnibus Vote.
- RESOLUTION ACCEPTING DEDICATION OF RIGHT-OF-WAY AND
TEMPORARY EASEMENT GRANT FROM THE CATHOLIC DIOCESE OF PEORIA
(COLLEGE AVENUE BRIDGE PROJECT): Resolution No. 4077:
Omnibus Vote.
- RESOLUTION ACCEPTING A RIGHT-OF-WAY DEDICATION FROM
ORVAL J. YARGER FOR A PORTION OF THE PROPERTY LOCATED AT
129 EAST BEAUFORT: Resolution No. 4078: Omnibus Vote.
- RESOLUTION CONDITIONALLY APPROVING A FINAL PLAT FOR
THE FOURTH ADDITION TO THE NORTH BRIDGE SUBDIVISION: Resolution
No. 4079: Omnibus Vote.
- ORDINANCE AMENDING THE FY 2006-2007 OPERATING AND
CAPITAL IMPROVEMENTS BUDGET: Ordinance No. 5140: Omnibus
Vote.
- APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF
JULY 16, 2007: Omnibus Vote.
- ITEMS REMOVED FROM OMNIBUS VOTE AGENDA:
- MOTION TO ACCEPT A BID SUBMITTED BY PARK SUPPLY DIRECT,
INC., OF SUGAR GROVE, ILLINOIS, FOR THE PURCHASE OF A 30’
BY 60’ WOOD LAMINATE SHELTER PACKAGE FOR ONE NORMAL PLAZA
IN THE AMOUNT OF $20,123:
MOTION:
Councilmember Gaines moved, seconded by Councilmember Scott, the Council Accept a Bid Submitted by Park Supply Direct, Inc., of Sugar Grove, Illinois, for the Purchase of a 30’ by 60’ Wood Laminate Shelter Package for One Normal Plaza in the Amount of $20,123.
Councilmember Gaines expressed concern the structure should blend with the buildings in One Normal Plaza and posed questions concerning the materials and design to be used. City Manager Mark Peterson reported the location of the shelter was north of the Water Distribution Plant building on the far-east side of the property, quite a distance from the other buildings at One Normal Plaza. Parks and Recreation Director Garry Little explained what the shelter would look like, including the materials to be used for construction.
Councilmember Nielsen commented on the need for a shelter in this location. Councilmember Fritzen posed questions concerning any future plans to include restrooms in this area. Parks and Recreation Director Garry Little indicated there were no current plans to include restrooms in this area.
Councilmember Gaines requested Council be furnished colored drawings when requested to approve park buildings such as this shelter.
AYES: Nielsen, Fritzen, Scott, Chambers, Gaines, Reece, Koos.
NAYS: None.
Motion declared carried.
- MOTION INITIATING A ZONING CODE MAP AMENDMENT FOR
THE BEECHWOOD COMMONS PLANNED UNIT DEVELOPMENT:
MOTION:
Councilmember Scott moved, seconded by Councilmember Fritzen, the Council Initiate a Zoning Map Amendment for the Beechwood Commons Planned Unit Development.
Councilmember Scott commented on this proposed less-dense zoning change and encouraged citizens to come to the Planning Commission meeting to express their thoughts and concerns. Council discussion ensued.
AYES: Nielsen, Fritzen, Scott, Chambers, Gaines, Reece, Koos.
NAYS: None.
Motion declared carried.
- RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT
WITH CLEARY GROUP, LLC, FOR THE DESIGN AND CONSTRUCTION
OF A NEW RESTROOM FACILITY AT FAIRVIEW PARK IN AN AMOUNT
NOT TO EXCEED $130,000: Resolution No. 4080:
MOTION:
Councilmember Scott moved, seconded by Councilmember Chambers, the Council Adopt a Resolution Authorizing Execution of an Agreement with Cleary Group, LLC, for the Design and Construction of a New Restroom Facility at Fairview Park in an Amount Not to Exceed $130,000.
Councilmember Scott posed questions concerning the value engineering included in this agreement and questioned if Parks staff had the time available to carry-out some of the work included in the agreement. Parks and Recreation Director Garry Little explained the parks staff included some of the work into their summer scheduling, and it would not take them away from other more pressing duties within the parks.
AYES: Nielsen, Fritzen, Scott, Chambers, Gaines, Reece, Koos.
NAYS: None.
Motion declared carried.
- SUPPLEMENTAL RESOLUTION TO APPROPRIATE $750,000.00
OF MOTOR FUEL TAX FUNDS FOR TRAFFIC SIGNALS AND INTERSECTION
IMPROVEMENTS AT THE COLLEGE AVENUE/TOWANDA AVENUE INTERSECTION:
Resolution No. 4081:
MOTION:
Councilmember Reece moved, seconded by Councilmember Fritzen, the Council Adopt a Supplemental Resolution to Appropriate $750,000.00 of Motor Fuel Tax Funds for Traffic Signals and Intersection Improvements at the College Avenue/Towanda Avenue Intersection.
Councilmember Reece commented on this project and explained the project at Towanda Avenue and Shelbourne Drive would be moving forward in the near future.
AYES: Nielsen, Fritzen, Scott, Chambers, Gaines, Reece, Koos.
NAYS: None.
Motion declared carried.
- ORDINANCE AMENDING THE MORATORIUM ON DEVELOPMENT
IN THE MAIN STREET CORRIDOR: Ordinance No. 5141:
MOTION:
Councilmember Scott moved, seconded by Councilmember Gaines, the Council Approve the Ordinance Amending the Moratorium on Development in the Main Street Corridor.
Councilmember Scott posed questions for clarification purposes, which were responded to by Town Planner Mercy Davison. Councilmember Chambers posed questions concerning the time frame involved for the report to be delivered. City Manager Mark Peterson responded the report is expected to be before the Council in November or December.
AYES: Nielsen, Fritzen, Scott, Chambers, Gaines, Reece, Koos.
NAYS: None.
Motion declared carried.
GENERAL ORDERS
- MOTION TO ACCEPT A BID SUBMITTED BY PARK SUPPLY DIRECT,
INC., OF SUGAR GROVE, ILLINOIS, FOR THE PURCHASE OF A 30’
BY 60’ WOOD LAMINATE SHELTER PACKAGE FOR ONE NORMAL PLAZA
IN THE AMOUNT OF $20,123:
- MOTION TO ACCEPT BIDS FOR THE 2007 NON-MFT STREET RESURFACING
PROJECT AND AWARD A CONTRACT TO THE SUCCESSFUL BIDDER:
Mayor Koos announced a new report was before the Council which included the bid figures from the bid opening held earlier today.
MOTION:
Councilmember Chambers moved, seconded by Councilmember Scott, the Council Award the 2007 Non-MFT Street Resurfacing Project to Rowe Construction Company, in the Amount of $538,983.95.
Councilmember Chambers commented this figure did not include all the repairs to all streets in Normal, simply the ones with an asphalt surface.
AYES: Nielsen, Fritzen, Scott, Chambers, Gaines, Reece, Koos.
NAYS: None.
Motion declared carried.
NEW BUSINESS
- PRESENTATION BY CARL OLSEN AND PAUL HARMON FROM THE CENTRAL
ILLINOIS REGIONAL AIRPORT:
Airport Authority Board Chairman Paul Harmon and CIRA Executive Director Carl Olsen provided the Council with an update of activities at the Central Illinois Regional Airport and responded to questions from Council.
- MAYOR’S MOMENT:
Mayor Koos offered comments concerning the ASA Softball Tournament held in Normal from July 29, 2007, through August 5, 2007, indicating he had received numerous positive comments from the participants of the tournament. Mayor Koos thanked all those working to make this a successful tournament.
- CONCERNS:
- UNITED WAY PACESETTER:
Councilmember Gaines encouraged Council to participate in the United Way by contributing through the Town, as the Town is this year’s pacesetter for the entire United Way campaign.
- ASA TOURNAMENT:
City Manager Mark Peterson acknowledged Garry Little and the entire Parks and Recreation staff , as well as persons from various departments, who worked together to make the recent ASA Softball tournament a success. Mr. Peterson also recognized the contributions of the Convention and Visitors Bureau and Mr. Dan Highland to make this event a successful week.
- UNITED WAY PACESETTER:
- ADJOURN:
There being no further business to come before the Council, Mayor Koos called for a Motion to Adjourn.
MOTION:
Councilmember Chambers moved, seconded by Councilmember Scott, the Regular Meeting of the Normal Town Council be Adjourned.
AYES: Nielsen, Fritzen, Scott, Chambers, Gaines, Reece, Koos.
NAYS: None.
Motion declared carried.
Mayor Koos adjourned the Regular Meeting of the Normal Town Council at 8:02 p.m., Monday, August 6, 2007.