MINUTES OF THE REGULAR MEETING OF THE NORMAL TOWN COUNCIL HELD IN THE COUNCIL CHAMBERS, NORMAL CITY HALL, 100 EAST PHOENIX AVENUE, NORMAL, MCLEAN COUNTY, ILLINOIS – MONDAY, OCTOBER 1, 2007.
- CALL TO ORDER:
Mayor Koos called the regular meeting of the Normal Town Council to order at 7:09 p.m., Monday, October 1, 2007.
- ROLL CALL:
The Clerk called the roll with the following persons physically
PRESENT: Mayor Chris Koos and Councilmembers Sonja Reece, Adam Nielsen, Jeff Fritzen, Chuck Scott, and Jason Chambers. Also present were Assistant City Manager Pamela Reece, Corporation Counsel Steve Mahrt, and Town Clerk Wendy Briggs.
ABSENT: Councilmember Cheryl Gaines and City Manager Mark Peterson.
- PLEDGE OF ALLEGIANCE:
Mayor Koos led the Pledge of Allegiance to the Flag.
- OMNIBUS VOTE AGENDA:
Mayor Koos announced Item N had been removed from the Agenda.
Mayor Koos excused himself from voting on any bills he may have incurred while performing his Mayoral duties and from any bills submitted by Vitesse Cycle Shop.
Councilmember Reece excused herself from voting on any bills submitted by BroMenn Healthcare and from any bills she may have incurred while performing her Council duties.
Councilmember Scott excused himself from voting on Item J.
Items E, F, G, and L were removed from the Omnibus Vote Agenda.
MOTION:
Councilmember Fritzen moved, seconded by Councilmember Nielsen, the Council Approve the Omnibus Vote Agenda.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Koos.
NAYS: None.
ABSENT: Gaines.
Motion declared carried.
- APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF
SEPTEMBER 17, 2007: Omnibus Vote.
- APPROVAL OF TOWN OF NORMAL EXPENDITURES FOR PAYMENT
AS OF SEPTEMBER 26, 2007: Omnibus Vote.
- MOTION TO APPROVE THE PURCHASE OF A TWELVE LEAD DEFIBRILLATOR
FROM ZOLL MEDICAL CORPORATION IN THE AMOUNT OF $16,539:
Omnibus Vote.
- MOTION AUTHORIZING PAYMENT TO THE BANK OF ILLINOIS
IN THE AMOUNT OF $27,216 FOR WORK PERFORMED ADJACENT TO
THE LIBRARY AND ECOLOGY ACTION CENTER AND APPROVAL OF AN
ASSOCIATED BUDGET ADJUSTMENT: Omnibus Vote.
- RESOLUTION AUTHORIZING AN EXTENSION AND RATE ADJUSTMENT
TO A CONTRACT WITH LAESCH ELECTRIC, INC., FOR TRAFFIC CONTROL
EQUIPMENT AND HIGHWAY LIGHTING MAINTENANCE: Resolution No.
4099: Omnibus Vote.
- RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS IN THE
VETERANS BUSINESS PARK SUBDIVISION UNIT 1 FOR MAINTENANCE:
Resolution No. 4100: Omnibus Vote.
- RESOLUTION CONDITIONALLY APPROVING THE FINAL PLAT
OF THE RE-SUBDIVISION OF LOT 2 IN UNIVERSITY CENTER PLANNED
UNIT DEVELOPMENT BY EXPEDITED PROCESS (ISU FOUNDATION):
Resolution No. 4101: Omnibus Vote.
- RESOLUTION CONDITIONALLY AND PARTIALLY APPROVING
THE FINAL PLAT OF THE TENTH ADDITION TO THE PHEASANT RIDGE
SUBDIVISION: Resolution No. 4102: Omnibus Vote.
- ORDINANCE AMENDING SECTION 4.2 OF THE MUNICIPAL CODE
OF THE TOWN OF NORMAL WITH REGARD TO ELEVATOR INSPECTIONS:
Ordinance No. 5154: Omnibus Vote.
- ORDINANCE ANNEXING PROPERTY INTO THE TOWN OF NORMAL
(TRAILS ON SUNSET LAKE): Ordinance No. 5155: Omnibus
Vote.
- APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF
SEPTEMBER 17, 2007: Omnibus Vote.
- ITEMS REMOVED FROM OMNIBUS VOTE AGENDA:
- MOTION TO WAIVE THE FORMAL BIDDING PROCESS AND ACCEPT
A QUOTE FROM STARK EXCAVATING TO REPLACE A SANITARY SEWER
IN THE ALLEY BEHIND THE PROPERTIES LOCATED ON THE NORTH
SIDE OF NORTH STREET FROM BROADWAY AVENUE TO THE CONSTITUTION
TRAIL AND APPROVAL OF AN ASSOCIATED BUDGET ADJUSTMENT:
MOTION:
Councilmember Reece moved, seconded by Councilmember Scott, the Council Waive the Formal Bidding Process and Accept a Quote from Stark Excavating to Replace a Sanitary Sewer in the Alley Behind the Properties Located on the North Side of North Street from Broadway Avenue to the Constitution Trail and Approval of an Associated Budget Adjustment.
Assistant City Manager Pamela Reece reported an Amended Council Report was before the Council, indicating the quote from Stark Excavating came in at $199,395, which was fifty-three percent over the Engineer’s estimate. Ms. Reece further reported that staff would ask the Council to authorize an expense not to exceed the $199,395 and to further authorize staff to explore alternative solutions to this situation.
ALTERNATIVE MOTION:
Councilmember Nielsen moved, seconded by Councilmember Fritzen, Council Authorize an Expenditure Not to Exceed the Amount of $199,395 and Further Authorize Staff to Explore Alternative Solutions to the Replacement of a Sanitary Sewer in the Alley Behind the Properties Located on the North Side of North Street from Broadway Avenue to Constitution Trail and Approval of an Associated Budget Adjustment.
Town Engineer Gene Brown responded to questions from Council concerning this project. Council clarified staff is authorized to explore alternatives and is not tied to Stark Excavating.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Koos.
NAYS: None.
ABSENT: Gaines.
Alternative motion declared carried.
- MOTION AUTHORIZING PAYMENT FOR EXTRA WORK RELATED
TO SITE PREPARATION ON THE MARRIOTT HOTEL AND CONFERENCE
CENTER PROJECT TO JQH-NORMAL DEVELOPMENT, LLC, IN THE AMOUNT
OF $94,972:
MOTION:
Councilmember Fritzen moved, seconded by Councilmember Nielsen, the Council Authorize Payment for Extra Work Related to Site Preparation on the Marriott Hotel and Conference Center Project to JQH-Normal Development, LLC, in the Amount of $94,972.
Councilmember Fritzen expressed concern with the additional payment for the extra site preparation work, which concerns were responded to by Uptown Director Wayne Aldrich.
AYES: Reece, Nielsen, Scott, Chambers, Koos.
NAYS: Fritzen.
ABSENT: Gaines.
Motion declared carried.
- RESOLUTION ADOPTING HONORARY STREET DESIGNATION POLICIES
AND PROCEDURES: Resolution No. 4103:
MOTION:
Councilmember Reece moved, seconded by Councilmember Scott, the Council Adopt a Resolution Adopting Honorary Street Designation Policies and Procedures.
Councilmember Reece offered comments and expressed concern with the program, indicating the need to proceed cautiously with the program. Assistant to the City Manager Geoff Fruin responded to questions concerning the policies and procedures.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Koos.
NAYS: None.
ABSENT: Gaines.
Motion declared carried.
- RESOLUTION CONDITIONALLY AND PARTIALLY APPROVING
THE FINAL PLAT OF THE STONEGATE SUBDIVISION (VINEYARDS):
Resolution No. 4104:
MOTION:
Councilmember Fritzen moved, seconded by Councilmember Scott, the Council Adopt the Resolution Conditionally and Partially Approving the Final Plat of the Stonegate Subdivision (Vineyards).
Assistant City Manager Pamela Reece explained a revised Resolution was before the Council, as this revised Resolution includes easement language as part of the approving conditions.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Koos.
NAYS: None.
ABSENT: Gaines.
Motion declared carried.
- ORDINANCE RESCINDING ORDINANCE NO. 5122 (DISCONNECTION
OF LAND FROM THE TOWN OF NORMAL:
Mayor Koos announced this Item had been withdrawn from the Agenda.
GENERAL ORDERS
- MOTION TO WAIVE THE FORMAL BIDDING PROCESS AND ACCEPT
A QUOTE FROM STARK EXCAVATING TO REPLACE A SANITARY SEWER
IN THE ALLEY BEHIND THE PROPERTIES LOCATED ON THE NORTH
SIDE OF NORTH STREET FROM BROADWAY AVENUE TO THE CONSTITUTION
TRAIL AND APPROVAL OF AN ASSOCIATED BUDGET ADJUSTMENT:
- MOTION TO ACCEPT THE GREEN TEAM STATUS REPORT AND RECOMMENDATIONS
– 2007:
MOTION:
Councilmember Scott moved, seconded by Councilmember Chambers, the Council Accept the Green Team Status Report and Recommendations – 2007.
Town Planner Mercy Davison responded to questions from Council concerning the proposed report. Council complimented staff for the report and recommendations.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Koos.
NAYS: None.
ABSENT: Gaines.
Motion declared carried.
NEW BUSINESS
- MOTION TO APPROVE AN APPOINTMENT TO THE BLOOMINGTON-NORMAL
SISTER CITIES COMMITTEE:
MOTION:
Councilmember Nielsen moved, seconded by Councilmember Chambers, the Council Approve the Recommended Appointment to the Bloomington-Normal Sister Cities Committee.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Koos.
NAYS: None.
ABSENT: Gaines.
Motion declared carried.
President pro tem Reece announced Ms. Mary Anne Schierman, 1405 Bird Court, Normal, Illinois, had been appointed to the Sister Cities Committee.
- MAYOR’S MOMENT:
Mayor Koos encouraged residents of the Town to participate in Illinois State University’s “Spread the Red” activities associated with the upcoming Homecoming and their 150th Anniversary Celebration.
- CONCERNS:
- COMPUTER LIST SERVE:
Councilmember Nielsen discussed recent rumors associated with a red truck and possible child abduction attempts and indicated the computer list serve will be available on October 15 which will allow the Town and the Police Department to communicate directly with residents to reduce similar rumors.
- OLD CELL PHONES:
Councilmember Reece reminded residents that old cell phones can be donated to the Police Department to be reprogrammed and used for domestic violence victims.
- PANTAGRAPH “20 UNDER 40”:
Councilmember Reece congratulated Geoff Fruin for being recognized by The Pantagraph as one of the “20 Under 40.”
- AERIAL PHOTO:
Councilmember Fritzen shared an old aerial photo of the Uptown area and indicated his mother had been able to track down historical information on many of the buildings contained in the photograph.
- COMPUTER LIST SERVE:
- ADJOURNMENT:
There being no further business to come before the Council, Mayor Koos called for a Motion to Adjourn.
MOTION:
Councilmember Scott moved, seconded by Councilmember Reece, the Regular Meeting of the Normal Town Council be Adjourned.
AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Koos.
NAYS: None.
ABSENT: Gaines.
Motion declared carried.
Mayor Koos adjourned the regular meeting of the Normal Town Council at 7:49 p.m., Monday, October 1, 2007.